Our contact details
The Royal Society Picture Library
6-9 Carlton House Terrace
London
SW1Y 5AG
+44 207 451 2500
Picture Library Privacy Policy
What type of information we have:
We currently collect and process personal identifiers and contact details (including name, address, email and telephone number) of those who register for an account with the Picture Library. We also collect and process data on how individuals use the Royal Society Picture Library using cookies and customer tracking, which is subject to your consent.
How do we get the information and why we have it; What we do with the information we have:
Your data is provided to us directly by you when you register for an account with the Picture Library. Please note, it is not essential to register for an account just to browse the site. Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information is ‘Contract’ (Article 6(1)(b)) necessary for the performance of a contract, which includes:
- Creation and provision of image license agreement;
- Ensuring image license agreements are honoured;
- Creation and provision of lightbox functionality;
- Creation and provision of other transaction related communications.
How we store your information:
We will retain your personal data for as long as is necessary to fulfil our purposes, storing it electronically and manually in secure Royal Society premises. If you have created a Picture Library account but not purchased an image licence agreement, we will retain your data two years after the last period of activity. If you have purchased a license agreement, we will retain your data for seven years from the expiration of the license for monitoring and accounting purposes. We will notify you 30 days prior to deleting your data in case you wish to reactivate your account.
If you request to have your account deleted and you do not have a live image licence agreement with us, your personal data will be deleted.
Picture Library Cookies
Cookies are small data files placed on your computer.
The Picture Library uses necessary cookies to deliver our services and one analytical cookie to monitor usage of the site. You can opt out of analytics through our cookie banner, which is provided by OneTrust.
Cookies on the Picture Library:
| Name | Description | Expiration |
| Session | Preserves the user’s login state. | Non-expiring |
| currentSet | Tracks which is the user’s current lightbox. | Session |
| OptanonConsent | This cookie is set by the cookie compliance solution from OneTrust. It stores information about the categories of cookies the site uses and whether visitors have given or withdrawn consent for the use of each category. | Session |
| OptanonAlertBoxClosed | This cookie is set by the cookie compliance solution from OneTrust. It is set after visitors have seen a cookie information notice and in some cases only when they actively close the notice down. It enables the website not to show the message more than once to a user. | Session |
| _ga | This cookie is set by Google Analytics and is used to understand how visitors interact with the site. | Session |
| _gid | This cookie is set by Google Analytics and is used to understand how visitors interact with the site. | Session |
Your data protection rights:
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your information in certain circumstances.
Your right to object to processing - You have the right to object to the processing of your personal data in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us by email or post if you wish to make a request and please contact us if you are unhappy with how we have used your data.