Office Manager (Hybrid)

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

Description

The Office Manager will oversee day-to-day administrative functions and contribute to cost-effective office management. Functions include, but are not limited to, human resources, staffing, operational support, staff workflow support, and facilities management. This is an exempt management position reporting to the Chief of Office Operations and Executive Partner.

Key Responsibilities Include

• Human Resources duties, including staff recruiting, hiring, training, performance evaluations, discipline and discharge, office orientations, benefit administration, emergency/safety practices, and overall employee relations
• Budget input and variance accountability, accounts payable, accounting report review and analysis
• Coordination with practice groups and firm management relating to office support and best practices
• Facilities management, including economic use of office space, oversee facility improvements and build outs, moves, and liaison with building management
• Supervision of support staff including practice assistants, office support services, conference center, reception and other departments collaborating with firm wide administration and management teams
• Coordination with firm wide procurement efforts for supplies, equipment, and other purchases for the local office
• Special projects as assigned
  
  

Qualifications

• Prior office management experience, preferably in a law firm setting
• Excellent interpersonal and communications skills
• Excellent organization, time management, problem solving, and analytical skills
• Knowledge of local, state and federal labor and employment laws and policies
• Knowledge and skills relating to conflict management techniques
• Knowledge of general accounting processes, terms, concepts, and policies
• Knowledge of workforce demographic and trends
• Knowledge of change/trends in the legal industry
  
  

Minimum Education

• Bachelors degree preferred
  
  

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being. Below is a list of just some of the benefits we offer: generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.

Benefits may vary by position and office.

Holland & Knight is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran or any other protected class.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.