The Office Assistant is responsible for performing a variety of office support work and administrative support functions utilizing standard office equipment. You may also complete special projects relating to administrative functions. You will respond to inquiries from other divisions, departments, and the public. This position is a true receptionist position, entry level office assistant role.
Apply By
05/30/24
Division
Public Health Division
Management Level
Individual Contributor
Scheduled Weekly Hours
40
Benefit Eligibility
This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.
Description
J CPH Mission
Promoting and protecting health across the lifespan through prevention, education and
partnerships for all people
JCPH Vision
Healthy People, Healthy Places
Guiding Principles
Respect: We approach all people with esteem, understanding, dignity and empathy.
Equity: We approach all people with fairness, impartiality and a willingness to help others.
Collaboration: We work collectively for the mutual benefit of the community through thesharing ofinformation, responsibility, resources and ideas to achieve our mission.
Trust : We act with benevolence, integrity, transparency, reliability and competence.
Innovation: We empower our staff to develop ideas, measure processes and improvemethods to achieve our vision.
Read more at JCPHAbout Page!
Schedule
This position operates on our four-day work week (Monday-Thursday). This position is in-person only. Hybrid functions are not available for this position . . Shifts are four , 10-hour shifts, typically 7:30 am -5:30 pm or 7-6 if an h our lunch is taken.
Compensation
Hiring Range: $ 19.00-$22. 00
Compensation will be determined based on education, experience and skills.
Benefits : Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, and more.
For more information, click Here for our Total Rewards summary.
Essential Duties
Performs typing and performs reception work, provides basic information and service to clients and visitors.
Sorts and Delivers mail and other necessary supplies.
Resolves routine questions and problems and refers more complex issues to higher levels.
Other duties and responsibilities as assigned.
Co mmunicate with internal and external teams through Microsoft Teams, and W ebex.
Schedule conference rooms and meetings through O utlook as needed.
Directs clients to various programs within the building.
Qualifications
Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.
Minimal Qualifications
HS Diploma or GED
Plus, one years of experience
OR any combination of education and experience.
Preferred Knowledge, Skills And Abilities
Strong customer service skills
Bilingual skills a plus
Calendar management experience
Strong computer and internet research skills
Ability to manage tasks independently.
Self-motivated and can take the initiative
Time management and superior organization skills
Able to prioritize tasks with competing deadlines
Excellent communication skills
Detail Oriented
Strong written and oral communication
Demonstrating initiative, innovation, and resiliency
Passionate about agency's mission and vision
Experience with Microsoft Office/Microsoft 365, specifically teams
Experience i n WebEx
Ability to work well with diverse and different personalities.
Additional Job Information
Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references.
Please note that supplemental questions requiring a written response will serve as a writing sample.
Criminal and MVR Background checks are required for every position.
Reference Checks are only required if requested by the Hiring manager .
How To Apply
Applications will be accepted electronically at Jefferson County Colorado Career Opportunities .
Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal .
For more details on the recruitment process, please visit https://www.jeffco.us/1860/FAQs
