Financial Controller

Summary

Responsible for the management of all accounting and financial functions for multiple entities. Primary responsibilities include management of the monthly close process, monthly, quarterly, and annual billings to clients for services provided, billing reimbursements from clients, collection of accounts receivable, oversite of the accounting team, preparation of the annual budget, assist in the preparation of annual tax return preparation and all treasury administration. The Controller will also be part of a team that creates and implements policies and procedures to identify, resolve and document accounting issues in addition to creating procedures to make the close and reporting processes more efficient and accurate.

Essential Functions

• Manage the day to day operations and personnel of the Accounting group including the assignment of work, mentoring, training, and addressing personnel issues.
• Manage the month end and year end close process to pre-established deadlines which includes review and posting of journal entries as needed to reflect the monthly activity.
• Prepare and publish monthly financial statements and any related actual to budget variance analysis and well as prepare the year-to-date cash flow statement.
• Perform cash projections to effectively manage cash balances, maximize the return on any excess cash balances and fund bank accounts to ensure coverage for outgoing funds.
• Oversee all InCommunity invoicing and collections activities to ensure outstanding receivables balances are resolved.
• Research technical accounting issues for compliance and communicate/train accounting personnel on technical accounting issues.
• Assist in maintaining records for retirement accounts (i.e. 401k plan)
• Maintenance of fixed asset records where necessary.
• Responsible for ensuring compliance with all applicable laws, rules, and regulations.
• Proper analytical review of the asset operations from a balance sheet, income statement and cash flow perspective as well as an overall business perspective.
• Coordinate and manage the year-end financial audit and any regulatory audits that may arise.
• Coordinate the preparation of regulatory reporting relevant to accounting.
• Develop and document business processes and accounting policies to maintain and strengthen internal controls and ensure quality control over financial transactions and financial reporting.
• Assist with preparation of the annual tax return information.
• Responsible for ensuring compliance with all applicable laws, rules, and regulations.
• Performs other duties as assigned.
  
  

Competencies

Delivery-related

Analytical Thinking: Identifies critical connections and patterns in information data; soundly analyses verbal and numerical data; recognizes causes and consequences of actions and events that are not readily apparent; anticipates and thinks ahead about next steps.

Achievement Focus: Demonstrates the ability to challenge existing practices to become more effective; contributes to improve work methods, outcomes and team performance; generates results by acting in a focused way and within the deadlines and finds ways to go around obstacles with minimum guidance; makes efforts to optimize process workflows efficiently.

Drafting Skills: Writes information coming from multiple sources in a logical and comprehensive, yet concise manner; combines information from various sources in a concise and consistent manner; makes sound use of graphics and tables to effectively present numerical data.

Flexible Thinking: Anticipates having to adapt work methods to changing technology and environments; considers problems from all new perspectives and can expand on the thinking or solutions proposed by others; adapts to new ideas and initiatives relevant to own area of work; understands and promotes the organization’s business needs and polices for introducing change.

Managing Resources: Manages the allocation of resources in relation to business needs; manages the work plan, sets timelines and milestones, and involves stakeholders to deliver on time; provides advice on procedures and the use of financial resources.

Teamwork and Team Leadership: Supports others in taking independent action; resolves issues that occur with minimal direction; invites and builds upon the ideas of others; assumes additional responsibilities to facilitate the achievement of team goals.

Interpersonal

Customer Focus: Follows up with customers during and after the delivery of services to ensure that their needs have been met; keeps customers up to date on the process of the service that are receiving and changes that affect them; ensures service is provided to customers during critical periods; prioritizes customers’ issues and address them accordingly.

Diplomatic Sensitivity: Listens actively, considers people’s concerns and adjusts own behavior in a helpful manner; understands the reason behind, or motivation for someone’s actions; is attentive when doing projects, assignments or interacting with people from different countries and backgrounds; expresses negative feelings constructively.

Influencing: Persuades by using concrete examples to make a point; recalls others’ main points and takes them into account in own communication; reads cues from various listeners to assess when and how to change the planned communication approach to effectively deliver messages.

Negotiating: Identifies main negotiating points of a given issue and engages in negotiation; listens to differing points of view and promotes mutual understanding.

Organizational Knowledge: Seeks to understand and raises awareness of the organization’s decision-making bodies and power relationships; shares knowledge about and encourages others to keep up to date with the organization’s rules, structures, networks, systems, and environment; recognizes what is and is not acceptable /possible at certain times given the organizational rules, structures, decision-making bodies, power relationships, Code of Conduct, and values; raises compliance, ethical or other issues to protect the organization’s reputation and obligations.

Strategic

Developing Talent: Actively shares knowledge among peers or offers advice to less experienced colleagues; self-assesses against standards for current position to identify learning needs; effectively transfers acquired knowledge and expertise; demonstrates initiative in professional self-development.

Organizational Alignment: Can present the organization’s priorities as they relate to own area of work; explains and convinces others of the need for adaptation and change of policies, structures, and methods.

Strategic Networking: Actively nurtures both formal and informal contacts to facilitate the process of work by proactively sharing information, best practices and respective interests and areas of expertise; identifies current or past contacts that can provide work-related information or assistance; fosters two-way trust in dealing with contacts (e.g., maintains confidentiality regarding sensitive information).

Strategic Thinking: Identifies new information or data to key decision-makers or stakeholders to support their understanding and decisions.

Supervisory Responsibilities

This position will supervise the overall daily, weekly, monthly and annual activities of the Accounting department as well as all Accounting personnel.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Physical Demands

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the individual is frequently required to stand, walk, reach with hands and arms and talk or hear. The individual is occasionally required to sit, use hands to finger, handle, or feel, climb or balance, stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Travel Required

Occasional.

Education And/or Experience

Minimum Bachelor’s Degree (B.A.) in Accounting or related field from four-year college or university with a minimum of 5 years’ experience managing an Accounting function. CPA is required.

Affirmative Action/EEO statement

InCommunity is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.