Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Department: Finance

Reports To: Controller

FLSA Status: Salaried, Exempt

Summary

Conducts Accounts Payable activities for the Finance Department by performing the following duties:

AP Responsibilities

• Invoice Authorization Review
• Invoice verification through 3-way Match: Invoice to PO to Receiving Documents
• Invoice Entry & Payment remittance
• AP Aging Reports and Analysis
• Reconciliations: Vendor, Total AP Account
• Vendor Master Maintenance

Analyst Responsibilities

• Expense Reporting
• Period end vendor expense accruals
• Ad-hoc Financial Analytics

Accounting Responsibilities

• Prepare supporting schedules for period end accruals
• Ad hoc project management focused on driving efficiencies and cost savings in the business

Supervisory Responsibilities

This job has no direct supervisory responsibilities, however may supervise individuals cross-functionally through project work.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regular attendance is required.

Education and/or Experience

Bachelors in Accounting/Business Administration Required or 2+ years direct relatable work experience. Intermediate Excel Skills, including knowledge of Pivot Tables, Data Lookup Formulas, and Macros. Working knowledge of accounting principles.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should be proficient with the Microsoft suite of software (Excel, Word, PowerPoint), knowledge of Aspen Canopy is a plus.

Certificates, Licenses, Registrations

N/A

Other Skills and Abilities

Must have excellent customer service skills and communication skills. Ability to speak fluent Spanish or Polish is a plus.

Other Qualifications:

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. Position requires heavy use of keyboard. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.