Executive Assistant to CRO

Duties:

Executive Assistance (RPC: Risk Permanent Control)

CRO’s Agenda planning, organization of meetings, phone calls management

NYCC organization: room reservations, coordination of Adhoc CC with the different stakeholders, invitations…

Distribution of the NYCC Agenda and Minutes to the different recipients at NY and HO levels, maintain the distribution list; archive the files in Agenda and in the Depshare.

Create presentations and diverse reports, maintain the RPC organization chart

Ernst & Young audit: coordination of EY’s requests with the Group Heads, distribution of the files and management of responses to EY’s requests

Respond to diverse admin requests from the head office.

General administrative duties for RPC NY

Travel planning (flights, hotels, car service), restaurant booking, meal ordering and entertainment/event planning

Assistance to RPC NY Managers to prepare their HO visit (meeting agendas,…)

Meeting organization for RPC manager

Assistance to head office visitors: sign in visitors with the building front desk, organize the visits agenda with the different stakeholders

Assistance to the on-boarding of new employees (coordination with HR and IT to make sure the admin and hardware are set up ahead of the new employee arrival

Process expense reports, order supplies (WB Mason) and manage diverse office needs with the PCS team (confidential bins, copier maintenance, etc.)

Event planning and organization

Requirements:

Ability create and adjust presentation

Advance knowledge of Power Point, XL and Word

Minimum 5 years of relevant experience

Excellent communication and interpersonal skills, with the ability to form effective working relationships