Executive Assistant to Chief Executive Officer

Challenge Convention. Amplify Ambition. Ignite Innovation.

M Group Strategic Communications is one of the world's leading corporate communications firms, focused primarily on the technology and financial services sectors. Headquartered in midtown Manhattan with eight affiliate offices in seven countries, we sit at the intersection of the traditional finance and the new world of technology, specializing in financial markets and companies deploying advanced technologies to disrupt the status quo.

We specialize in public relations, investor relations, regulatory affairs and crisis communications, working for some of the world’s highest profile and fastest growing businesses. Our team is trusted counsel to global thought leaders in almost every major financial center across the globe, helping to shape markets and guide policy. Simply put, we help forward thinking businesses push the envelope.

The ideal candidate will provide top-level assistance directly to the CEO. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. 

This role is based onsite in Midtown NYC Monday – Friday. Typical office hours are 8am-5/5:30pm and requires a 24/7 mentality

Responsibilities include:

• Manage scheduling internal and external appointments, confirming meetings, and organizing logistics
• Coordinate global and domestic travel, including private jets, helicopters, personal driver, cars visas/passports, hotels and other reservations
• Handle all logistics for internal and external meetings
• Completion of detailed corporate expenses
• Screen/route incoming calls, mail and correspondence
• Flexibility after regular business hours for time-sensitive tasks
• Manage day to day tasks, including booking reservations, appointments, onsite meals, etc.

Qualifications:

• 7+ years of C-Suite executive assistant experience
• Extremely positive and professional attitude
• Ability to work well in a dynamic team environment – experience working on a team of assistants is a plus
• Highly organized with meticulous attention to detail
• Ability to anticipate critical needs, prioritize competing tasks and manage to deadlines
• Perform duties with the highest level of confidentiality and integrity
• An autonomous worker with strong follow-through skills
• Ability to build relationships with key players and senior management
• Creative thinker who can solve complex problems
• Advanced knowledge of Microsoft office

Salary based on experience + benefits.

Benefits package includes healthcare, Dental, 401K, unlimited PTO and more.

Please submit both a current resume and a cover letter to: [email protected]