Executive Assistant to CEO at Fast-Growing ML Platform

Fast-growing, ML platform with a $1B+ valuation is looking for an Executive Assistant to support their CEO and Chief of Staff. This is an exciting opportunity to join a team of 200 that is at the center of AI! Proactively manage the CEO and Chief of Staff’s calendars, schedule meetings with high-level external stakeholders, organize and prep for Board meetings, book travel, and plan executive & team off-sites. This role will work alongside and report to the Chief of Staff. Someone with great attention to detail, strong communication, and creative problem-solving skills who will hit the ground running. Previous experience in a high-growth company with prior interaction with Board members and investors is a must. This is an in-office role based in their new space in the Mission District of San Francisco. 130-160K+ DOE + equity, 401k, great benefits, and unlimited PTO.

Responsibilities:

• Ensure the CEO is prepared and organized for all meetings and events by proactively managing, assessing, and predicting their day-to-day needs.
• Manage complex calendars for the CEO & Chief of Staff.
• Schedule high-priority meetings with Board members, investors, and external parties. Follow up professionally and persistently when needed.
• Effectively anticipate deliverables and follow up by understanding the CEO's goals and objectives.
• Establish consistent organizational frameworks and processes to help with decision-making and operations for the CEO and organization.
• Develop strong relationships with leaders and cross-functional stakeholders to facilitate scheduling and handle inquiries.
• Manage email coordination, calendar scheduling, travel, expense reporting, and a wide variety of priorities.
• Effectively manage scheduling and travel coordination across multiple time zones.
• Assist with ad hoc projects including file organization, sending contracts for signatures, and other various tasks.
• Help plan team events within and across the organization such as department all-hands, off-sites, special projects, etc.

Qualifications:

• 5+ years of experience supporting Executive(s) in a venture-backed, high-growth organization, ideally supporting C-Suite.
• Prior experience interacting with Board members and investors is strongly preferred.
• Strong written and verbal communication skills.
• Exceptional organizational and time management skills, with strong attention to detail and a proven ability to take ownership of multiple projects.
• Demonstrated ability to handle confidential information with discretion and high EQ.
• Exhibit strong business judgment, meeting deadlines, and juggling multiple requests with ease.
• Ability to work independently and cross-functionally across the organization.
• Strong interpersonal skills and ability to quickly build rapport with internal and external partners.
• Excellent problem-solving skills, with an ability to recognize opportunities and develop ways of addressing them.
• Ability to work in the SF office is required. Periodic travel will be required.