Executive Assistant to Amazing Team – Boutique Investment Bank

Executive Assistant to Amazing Team – Boutique Investment Bank

$100-120k base DOE + paid OT eligible + discretionary bonus + great benefits package

A wonderful, stable, and collaborative investment bank in Midtown WEST is seeking a poised Executive Assistant to join their amazing team to support a team of 3-5 executives! This is an incredible opportunity for a rockstar EA, looking for stability, great culture, and a long term ‘home’. Finance experience is required.

The Executive Assistant must have 5+ of Executive/Administrative Assistant experience – finance experience and LONGEVITY is highly preferred. The ideal candidate should be a very motivated self-starter who will carry out duties in a well-organized and timely manner.

Typical hours are 9am-5:30pm ET in their Midtown West office – 4 days in office/1 day remote work/week.

Responsibilities

• Handling complex calendar management across timezones
• Booking domestic and international travel arrangements, handling itineraries + visas, ground transportation, accommodations
• Receiving calls, taking messages and routing correspondence
• Liaising with internal and external stakeholders to schedule meetings + anticipating all requirements for the meetings, which include but aren’t limited to presentation needs, scouting venues, and catering
• Handling expense reports
• Special projects as needed

Requirements / Personal Characteristics

• Highly responsible and reliable with a professional presentation.
• Motivated self-starter, with the ability to work diligently
• Attention to detail and problem solving skills.
• Excellent time management skills and the ability to prioritize work.
• Excellent communication and people skills.
• Strong organizational, multitasking abilities and problem-solving skills.
• Discretion and confidentiality.

Qualifications

• 4-year college degree preferred
• 5+ years of EA experience in finance/professional services
• Microsoft Office Expert!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.