Executive Assistant/Office Manager

The 3-time WNBA Champions Los Angeles Sparks are looking for an Executive Assistant/Office Manager. The Executive Assistant/Office Manager will handle the day-to-day operations for managing the office of the Los Angeles Sparks President with a focus on creating efficiencies and organization. This position will report to the President and provide support to the General Manager. The Executive Assistant/office manager will handle day to day tasks such as managing calendars, travel coordination, clerical work, along with additional responsibilities at the request of the President. The Executive Assistant/Office Manager should be well-organized, have great time management skills, pays high attention to detail, and takes input from multiple stakeholders. The Executive Assistant/Office Manager will display high levels of discretion and be able to interact with people of all levels in a confident, professional manner in a fast-paced environment. This is a non-exempt position.

Principal Duties and Responsibilities:

• Handling various operational functions of the Office of the President
• Act as liaison/gatekeeper for access and communication to and from President, such as answers executive's calls, screens calls, and takes detailed messages.
• Provides support to Executive Staff with special tasks or projects when requested
• Organizes mail and other executive paperwork, forwards to appropriate party and/or responds independently as appropriate calling attention to priorities.
• Manage and maintain the President’s calendar by planning and scheduling meetings, conferences, teleconferences, travel, and day to day needs.
• Makes business travel arrangements and prepares detailed travel itineraries.
• Coordinating President’s game day guest ticketing, documents and maintaining records for the President as needed
• Provides research and data pertaining to potential clients, locations, and any outside party per the President's request.
• Prepare expense reports for review & submit to accounting for approval.
• Liaise with sports industry partners as needed.
• Gatekeeper for office reception area; assist staff and advise/greet all visitors.
• Perform general office clerk duties and specific tasks designated by the President.
• Maintain office equipment (IT, copier, phones, postage, printers); act as liaison with maintenance vendors, call for service when needed, etc. Procure quotes for new equipment as need arises, meet with company representative, and provide a report to the President.
• Maintain office supplies inventory by checking stock to resolve inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensure cleanliness and overall organization of all areas of the office at all times, including reception, conference rooms, kitchen, and general common areas
• Oversee planning and logistics associated with events and meetings
• Liaise with Fed-Ex, UPS, USPS, etc. for all incoming and outgoing packages
• Assist as needed with facilities management inquiries for the office.
• All other duties as assigned.

Qualifications:

• 5+ years Executive Assistant experience or administrative experience supporting senior management working in a fast-paced and highly confidential environment.
• Excellent written and verbal communication skills.
• Highly professional with excellent judgement
• Positive, self-motivated attitude, and proven self-starter
• Strong analytical capabilities and judgement in order to identify and implement effective solutions while under time pressure.
• Proficient with various Microsoft Office applications including, but not limited to word, excel, PowerPoint and outlook (email and calendar)
• Detail-Oriented with organizational skills, ability to multi-task, scheduling, and clerical duties
• Experience handling complex and ever-changing schedules.
• An understanding of the professional sports industries is a plus.
• BA or BS Degree preferred.
• This is an in-office position.
• Flexibility to work beyond normal office hours, when required.

This job description in no way states or implies that these are the only duties to be performed by the employee in this position. It is not intended to give all details or a step-by-step account of the way each procedure or task is performed. The incumbent is expected to perform other duties necessary for the effective operation of the department.

We are an equal opportunity employer, and you will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodate.