Executive Assistant - Grants Management - $110-135k

BACKGROUND & NOTES:

• Working as the right-hand Assistant (like an EA) to the Head of Grants Management Team, Jamie Staugler. Jamie can be demanding and need someone with experience who can handle a lot with a busy, high profile boss.
• Jamie has a few direct reports, so additional support needed for 2 or 3 at times; must be okay with supporting a small team as needed
• History of the hire: there has been more of a team coordinator profile (more junior) working the job but not enough depth of experience to manage it effectively, determined they need more of an EA profile; need a bit more maturity and experience
• She’s doesn’t travel BUT she has a really, really busy schedule – meetings, calendar, changing all the time, internal/external stakeholders, lots of moving parts
• Data analytical experience – pulling information from the database for grants and relaying it to her as needed, someone comfortable with data
• Prepping for meetings – pulling research online, drafting memos, etc.
• Someone adept at managing change and diverse management/communication styles
• Overall it is a young team so need someone who will work well with that culture – can be a seasoned candidate but must be dynamic and proactive in their way.

GRANTS MANAGEMENT ASSISTANT:

Philanthropic Foundation is seeking a new Assistant for their Grants Management team. The team is looking for a team player who can manage multiple priorities, work with many stakeholders, and thrive in a fast-paced, results-driven environment.

Responsibilities Include:

• Provide day-to-day administrative support to the Grants Team Lead and Operations Lead
• Manage calendar(s), including scheduling appointments and arranging meetings
• Ensure team projects are on schedule and deadlines are being met
• Data entry: maintain data quality and integrity across range of platforms
• Prepare briefings, presentation materials, reports and analysis
• Coordinate travel arrangements, as needed, including flights, ground transportation, hotels, etc.
• Support Grants Team events, including compiling invite lists, drafting correspondence, tracking attendance, and providing day-of assistance

Qualifications Include:

• Bachelor’s degree required
• A minimum of 5 years of experience as an Administrative Assistant supporting a senior manager, in a fast-paced, high-performance work environment
• Demonstrated interest in non-profit organizations
• Outstanding interpersonal and communication skills and the demonstrated ability to effectively interface with senior level colleagues, both verbally and written
• Ability to protect confidential and sensitive information of the organization
• Proficient in MS Suite specifically Outlook, Word, Excel, and PowerPoint