Executive Assistant

Work options: Hybrid

Job Type: Contract (potential to convert)

Pay Rate: $25.00/hourly

Hours: 8:30 AM – 5:00 PM

Location: Providence, RI (Hybrid)

Duration: May 13, 2024 – August 23, 2024

The Executive Assistant is responsible for providing support to the Office of Information Technology.

Job Responsibilities

Provide High Level Executive Support

• Review correspondence and communication requiring the Project Owner’s attention.
• Using discretion, determine who should prepare responses, follow-up and review completed projects to ensure work meets expected standards.
• Manage calendars using judgment in setting priorities and scheduling appointments.
• Manage travel arrangements.
  
  

Oversee Event Planning/Ad Hoc Meetings

• Proactively plan for standing and ad hoc meetings and events.
• Research and propose venues, food and beverage options, and room and equipment set-ups appropriate to support meeting/event objectives.
• Estimate costs and manage meetings with approved budget.
• Coordinate schedules among participants.
• Ensure invitations and RSVPs are extended and recorded.
• Assist with seating plans.
• Review contracts and agreements to ensure accuracy of terms and intents.
• Coordinate all logistics, finalize arrangements, and attend as appropriate to facilitate onsite event management (i.e. OIT Townhall Meetings, annual all-staff picnic, Professional Development Days, etc.)
  
  

Job Requirements

• Experience supporting senior level directors is required.
• 2-3 years of administrative support and event planning experience is required.
• Excellent administrative, time management, and organizational skills.
• Excellent written and oral communication skills.
• Strong calendaring experience and ability to multi-task.
• Attention to detail and reliability.
• Ability to complete assignments on time in a fast-paced environment.
• Intermediate use of Microsoft Office Suite (Word, Excel spreadsheets) and Google applications.
• Bachelor’s degree and prior experience in higher education preferred.
  
  

nextSource is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure, and life experiences or for any other reason.

nextSource is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures. If you need assistance or accommodation due to a disability, you may contact us at [email protected].