Executive Assistant

Job Summary

Our client, a well-known, boutique Hedge Fund based in NYC, is seeking an Executive Assistant / Research Coordinator to aid in supporting the Research team. This individual must be capable of working efficiently in a fast-paced, dynamic environment and hold integrity as a core tenet. This is a great opportunity to work in a welcoming, team-oriented environment. The ideal candidate will possess enthusiasm about implementing new ideas and collaborating across the firm to enhance current processes.

Job Details:

COMPANY: Hedge Fund

POSITION: Executive Assistant / Research Coordinator

HYBRID: WFH offered 1 day per week

LOCATION: Midtown, NYC

SALARY: 120-150K DOE + Discretionary Bonus + Great Benefits

HOURS: 8:00am-5:30pm (M-T) 8:00am-5:00pm (F) with flexibility

Responsibilities:

• Support two core analysts on the Research team with opportunity for coverage of a few additional analysts with firm growth.
• Perform daily research runs and coordinate corporate access with brokers for analysts.
• Screen and direct calls for all individuals covered and as back-up, as determined
• Proactively manage multiple heavy calendars, including scheduling/coordinating meetings and conference calls
• Coordinate all conference needs including registering attendance, requesting meetings and updating calendars
• Input meetings into an online tracking system
• Coordinate both domestic and international travel arrangements and be capable of pivoting quickly in case of changes
• Track and manage expense reports and submit monthly expense reports for each team member
• Ad hoc projects such as providing back-up support for other members of the administrative team

Requirements:

• Bachelor’s degree preferred
• 3-5 years of direct experience
• Strong background supporting a team, preferably within the finance sector
• Proficiency in Microsoft Office
• Excellent communication and organizational skills
• The highest level of personal integrity and ethical standards
• A positive attitude, strong work ethic, and willingness to collaborate with peers