Documentation Coordinator

Hello I'm Joyce from Intellectt we have an opening for Documentation Coordinator role in Livermore, CA Please find the job details and description below and if interested You can reach me at [email protected] or call me at +1(732) 627-2419

Role: Documentation Coordinator

Location: Livermore, CA - USA 94550 - 8808 / Orlando, FL - 32810

Duration: 6 Months

Shift Timings: 8 AM to 5 PM

Job Description

• The Documentation System Specialist position is responsible for effective change request administration, properly applied configuration control concepts, providing technical support to project teams as required, maintenance of controlled documentation and records, maintenance of documentation databases and enforcing adherence to written documentation policies and procedures.
  
  

Essential Functions

• Assure Effective Change Order Administration Ensure that all change requests comply with procedure requirements.
• Coordinate and control the processing of all documentation change requests, procedures, and appropriate documentation Coordinate implementation of change requests with all affected areas/facilities.
• Prioritize and schedule completion of approved change orders.
• Work with remote facilities as necessary to assist in changes that affect multiple locations.
• Maintain appropriate logs and records.
• Provide assistance to change requestors in updating documents, creating or updating Bills of Materials and submitting change requests etc.
• Maintain accurate configuration control Control part numbers and revision level assignments.
• Maintain product configurations by ensuring accuracy of Bills of Materials.
• Control Device Master Records.
• Maintain item master accuracy by updating additions, deletions, and other changes as required
• Assure effective documentation control administration Monitor and prioritize routine documentation activities and requests to ensure customer expectations are met.
• Train departmental employees as required.
• Distribute notifications and updated documents to applicable areas, as required Develop and maintain documentation procedures.
• Proofread documents for accuracy and adherence to policies, as necessary.
• Provide technical support to Engineering projects Support Engineering projects to ensure accurate product configuration and documentation of new products.
• Support project teams to ensure change requests are implemented to meet deadlines.
• Support Custom Device Requests to ensure accurate documentation, as necessary.
• Miscellaneous Create change orders for personnel as requested.
• Provide support to archiving activities.
• Support Customer requests such as; retrieval of old history including down rev. documents and device history, provide copies of procedures and/or procedure books as necessary, update distribution lists etc.
• Provide technical support to departmental activities to troubleshoot problems and provide solutions.
• Evaluate activities and identify areas of improvement and carry out improvement activities.
  
  

Other Duties

• Retain status as subject matter expert in SAP. Identify and resolve issues related to SAP. Provide training as required to Documentation Specialists.
• Support all Divisional initiatives as identified by divisional management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements