Document Coordinator

Job Description

Ace Carpentry, Inc., a prominent residential and commercial framing company located in Manassas, VA, is actively seeking a diligent Document Coordinator to join our team. The ideal candidate will exhibit a strong work ethic, be results-oriented, and possess exceptional attention to detail. This position offers an opportunity to thrive in a fast-paced environment while contributing to the efficient management of essential documentation.

Responsibilities:

• Manage document organization and retrieval systems to ensure seamless access to necessary paperwork.
• Identify and communicate lessons learned to enhance the workflow efficiency and effectiveness of document management.
• Maintain electronic files and oversee the downloading of project documents from various file-sharing platforms.
• Coordinate the timely sharing of files with relevant vendors and stakeholders.
• Log, track, and follow up on all project documents, including RFIs, submittals, subcontractor change orders, etc.
• Generate essential documents such as warranty letters and safety manuals to support project operations.
• Provide administrative support as needed.
  
  

Qualifications:

• Prior experience in document coordination or related field preferred.
• Strong organizational skills with a keen eye for detail.
• Proficiency in managing electronic files and utilizing file-sharing platforms.
• Excellent communication skills, both written and verbal.
• Ability to thrive in a fast-paced environment and prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, SharePoint) and other relevant software applications.
• Bilingual – English & Spanish preferred.
• Positive attitude and open mind with a willingness to learn.