Coordinator, A&R Admin

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD: 

We are currently seeking a Coordinator of A&R Administration to be part of a very busy department and work closely with A&R, Business & Legal Affairs, and the Production departments that serve 6 major record labels. If you enjoy spreadsheets, numbers, showing off your organizational skills, and assisting the creative A&R process from behind the scenes, this is the perfect job for you. Your days will include tracking important delivery paperwork, collecting and distributing audio, accounts payable activity, collaborating with artist/producer management, troubleshooting budget concerns with A&R, providing accurate and timely information to Senior Management and so much more.

How You’ll CREATE

• Fully responsible for all vendor maintenance activity: vendor updates, vendor adds, guiding users with the Uniport portal registration process, collaborate with Financial Services’ Vendor Team, and act as the primary contact for new payees associated with new signings.
• Work with A&R Administration team to input Purchase Order Requests into the Uniport system and ensure timely approvals.
• Set up travel and code all costs for the recording process.
• Analyzing and administering the recording budgets for an entire roster of recording projects in a variety of music genres.
• Managing all aspects of the Accounts Payable process in relation to recording budgets.
• Providing excellent customer service both internally and externally to all stakeholders throughout the recording process; ensuring timely payment, accuracy, and guidance throughout.
• Filing and processing of all union-related (SAG-AFTRA & AFM) contracts as applicable.
• Budget analysis, creation, and reforecasting.
• Manage Accounts Payable activity along with the corporate finance teams.
• Gathering required paperwork to ensure music is cleared for release into the marketplace.
• Liaise with senior management and A&R regarding the recording process and creative plan.
• Collaborate with A&R to issue Purchase Orders and authorize expenditures.
• Gather tax forms and union paperwork to ensure compliance with the Collective Bargaining Agreement.
• Prepare reports and project summaries as requested by various departments.
• Provide information as requested by the Royalties team.
• Assist the VP with monthly financial forecasting of project spend.
• Ensure accurate record-keeping for the purposes of proper documentation to indemnify the corporation.
• Collect, Deliver and vault audio masters for each project.
  
  

Bring Your VIBE

• Able to quickly gain proficiency in the proprietary systems (i.e., Uniport, R2 label copy system and Studio Hub).
• Excellent understanding of basic Accounts Payable procedures.
• Familiarity with budgeting, preferably in the recording industry.
• Advanced knowledge of Excel (using financial formulas and creating spreadsheets).
• Solid data entry skills with a very strong attention to
• Superior organizational and time-management abilities.
• Ability to multi-task on several projects at once.
• Experience in an A&R Administrator or similar role. Experience in the music industry preferred.
• College Degree Required
  
  

Perks Playlist

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• A lifetime fertility support allowance of $30,000 to plan participants
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
  
  

• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent
  

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

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Job Category

Administrative

Salary Range

$48,264 - $55,100

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.