Assistant Project Manager

THE BRAND

Jean-Georges Management is built on a powerful culinary foundation and has evolved into a reputable and award-winning restaurant group. From inception, Chef Jean-Georges Vongerichten placed emphasis on the importance of providing the very best in culinary and tailored hospitality, which has resulted in the success of an acclaimed constellation of international restaurants. With over 60 restaurants located worldwide, we continuously strive towards excellence and rely on the support of our culinary and hospitality team members to contribute to our worldwide operations.

POSITION SUMMARY

The role of Assistant Project Manager will have duties split between managing the calendar and day-to-day administrative tasks for the President of well-established restaurants, personal assistance and household management at her private residence as well as support with new and ongoing restaurant projects as directed.

ESSENTIAL JOB RESPONSIBILITIES (these are not all-inclusive):

• Work closely with the President to coordinate any and all personal needs.
• Respond in real-time to urgent inbound requests and scheduling updates for President.
• Provide high-level Personal, Administrative and Clerical support for President.
• Work in conjunction with the President’s Executive team to ensure that nothing is overlooked in her personal or professional calendar, including family events, household needs, etc.
• Arrange and support with travel and accommodation for President as needed.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature.
• Determine appropriate course of action, referral, or response while in constant communication with the President.
• Ensure priorities are managed; daily and long-term requests are addressed.
• Receive incoming communication or memos – review contents, determine importance, and summarize and/or distribute contents.
• Schedule and attend meetings as needed, taking notes and recording minutes.
• Draft correspondence and prep mailings.
• Organize and maintain filing systems.
• Schedule and attend meetings as needed, taking notes and recording minutes.
• Perform additional personal and admin tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Help with special projects as assigned.
• Be highly organized and able to work independently.
• Support with several projects simultaneously.
• Work closely with President, Chief Hospitality Officer and Project Manager on all new and existing restaurant projects.
• Support Project Manager with design presentations, preliminary space plans and 2D, 3D design concept studies and sketches.
• Assist with floorplans, elevations, details, reflected ceiling plans, furniture plans, shop drawings, materials and finish schedules.
• Support with field measures and existing building conditions.
• Support with communication to design team, clients, consultants, contractors and vendors.
• Regular onsite visits of restaurants and daily travel.
• Perform additional duties as assigned.

KNOWLEDGE, EXPERIENCE, AND SKILLS

• Must have weekend availability and be willing to work a flexible schedule
• Bachelor's degree in Business Administration or related field preferred
• At least one year of related experience is required
• Proficient in Project Management software including AutoCAD, Adobe CS a plus
• Excellent oral and written communication skills in the English language
• Familiarity with Microsoft Office, Outlook applications, FF&E procurement and software
• Ability to work independently and in a team environment
• Ability to complete tasks with accuracy and strong attention to detail
• Excellent multi-tasking ability, highly organized with great attention to detail
• Exceptional customer focus and management of vendor relationships
• Excellent record-keeping skills and attention to detail
• Be self-motivated, passionate, a great communicator and strong work ethic
• Ability to work in a dynamic environment
• Excellent time management skills. Proven ability to prioritize, adhere to deadlines, and perform multiple tasks in a fast-paced, creative environment with grace and ease.
• Well-versed in technology and possess excellent computer skills.
• A fast learner and creative thinker who’s not afraid to get their hands dirty.
• Ability to function well in a high-paced and at times stressful environment.
• Forward-thinking and able to anticipate needs.
• Must be discrete- Confidentiality is a must!
• Open and flexible availability - ability to work a flexible schedule including days, nights, weekends, and holidays.

PHYSICAL REQUIREMENTS

• Ability to perform essential job functions consistently, safely, and successfully with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• Must be able to lift and carry up to 25 lbs at times.
• Moving about on foot to accomplish tasks, particularly frequent movements from place to place within the work area and property. Bend, lift, carry, reach/extend arms, and hands above shoulder height frequently, or otherwise move in a constantly changing environment.
• Climbing steps regularly
• Prolonged periods sitting at a desk and working on a computer.

COMPENSATION

The base pay range for this position is $80,000-$85,000 per year. The determination of what a specific employee in this job classification is paid within the range depends on a number of factors, including, but not limited to, prior employment history/job-related knowledge, qualifications and skills, etc.

Jean-Georges is an Equal Opportunity Employer.