Assistant/Office Manager

On behalf of my client, a boutique, healthcare-focused PE firm in Midtown.

Hybrid role, in-office 4 days/week.

Responsibilities include:

-Managing team calendars & scheduling appointments, meetings, and conference calls.

-Coordinate travel arrangements for team members, including booking flights, hotels, and

transportation.

-Greeting and welcoming guests into the office, ensuring a professional and hospitable

environment.

-Maintaining office supplies inventory by checking stock levels, anticipating needs, and

placing orders as necessary.

-Answering and directing phone calls in a courteous and timely manner.

-Assisting in managing interactions with the building management, including maintenance

requests and security protocols.

-Handling incoming and outgoing mail, including sorting, distributing, and posting as

required.

-Supporting the administrative needs of the team, including document preparation, data entry,

and filing.

-Taking the initiative to identify areas for process improvement and implement solutions to

enhance office efficiency.

Qualifications:

-Proven experience in an administrative or office management role, preferably in a

professional services environment.

-Excellent organizational skills and the ability to prioritize tasks effectively.

-Strong attention to detail and accuracy in work.

-Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software

applications.