Administrative Coordinator (IN PERSON ROLE)

Job Description

Job Description:

Join our innovative team as an Administrative Coordinator, where you'll play a pivotal role in keeping our operations running smoothly and efficiently. This position is perfect for someone who enjoys tackling a variety of tasks, thrives in a fast-paced environment, and is eager to make a significant impact.

Responsibilities:

• Answer and make calls to factories and suppliers to gather quotes and other necessary information.
• Communicate with city officials for various project-related inquiries.
• Coordinate with team members to ensure project deadlines are met and any obstacles are reported promptly.
• Provide administrative support directly to the agency director, who manages a busy schedule and works at a rapid pace.
• Learn to set up new systems and improve existing ones for greater efficiency.
• Conduct thorough research and scope out work before presenting proposals to the director, ensuring ideas are fully developed and well-prepared.
• Bring solutions, not problems: present well-researched options to the director for decision-making without adding to her workload.
• Use Google Suite proficiently to manage documents, schedules, and communication.
  
  

Qualifications:

• Proven work history in a similar role.
• Strong proficiency in Google Suite (Docs, Sheets, Calendar, etc.).
• Excellent communication skills, both verbal and written.
• Quick learner with the ability to adapt to new tasks and challenges.
• Highly organized with great attention to detail.
• Ability to work efficiently under pressure and manage multiple tasks simultaneously.
• Trustworthy, with a proactive approach to problem-solving and decision-making.
• Previous QBO experience is a plus
• Previous accounting experience is a plus
  
  

What We Offer:

• A vibrant and collaborative work environment where your contributions make a real difference.
• Opportunities for professional growth and development.
• The chance to work closely with a passionate and driven agency director.
• The satisfaction of seeing your ideas and initiatives come to life.
  
  

If you're sharp, versatile, and ready to embrace a challenging yet rewarding role, we want to hear from you! Apply now to become an essential part of our team and help drive our success forward.