Administrative Assistant Office Manager

POSITION OVERVIEW:

The "Administrative Assistant Office Manager" is responsible for routine office and administrative tasks . This includes performing daily administrative and operating tasks and providing administrative support to the team as needed.

RESPONSIBILITIES:

- Perform regular administrative office tasks such as answering phones, managing mail, and preparing cases for shipping

- Assist with operating tasks including expense monitoring, calendaring, minor bookkeeping, and liaising with vendors

- Support in case printing and production for shipment

- Maintain office supplies and ensure the office is well-organized

- Provide administrative support to attorneys and staff as needed

WORK EXPERIENCE:

• Prior experience in office administration or a similar role
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite and basic bookkeeping
• Excellent communication and interpersonal skills
• Ability to work independently and prioritize tasks effectively

MINIMUM EDUCATION LEVEL:

• Bachelor's degree or Paralegal Certificate

FIRM OVERVIEW:

Bay Immigration Law is a boutique immigration law firm with clients across the United States and the world. We work primarily with scale-up companies and multinational enterprises that seek to bring key employees from abroad, transfer executives, and onboard new hires. We aim to become an extension of HR and Legal teams, and comprehensively lead the immigration strategy and its execution for our clients. While we specialize in business immigration matters, we also work on family-based immigration.

We are a small team that values hard work, self-starter attitude and approach, and hustle. We offer fantastic work-life balance, and a work environment that is diametrically opposed to the H-1B/PERM factories of the large corporate immigration law firms. We work with interesting and dynamic startup and scaleup founders/executives, and pride ourselves in our client-centric approach. We are not a body shop. We are not a case assembly line. We are a fun, tight-knit group of professionals, obsessed with providing the best advice and executing optimal immigration strategies for our clients to ensure they can live and work in the United States hassle-free.