Administrative Assistant IV

Position Details

Position Information

Posting Number AS345P

Position Title Administrative Assistant IV

Contract Length N/A

Class Summary

Provides a variety of administrative support duties for the office of the General Counsel.

Candidates Eligible to Apply Internal/External

Position Type Non-Exempt Staff

Employment Status Full Time

Position Funding Type Regular

Posting Detail Information

Minimum Education/Training/Experience

Minimum of forty-five (45) college credit hours and three (3) years’ experience in providing administrative support to multiple programs.

OR

Minimum of twenty-two (22) college credit hours and four and one-half (4-1/2) years directly related work experience.

Preferred Education/Training/Experience

Associates Degree and Five (5) years’ experience in providing administrative support in a legal or college setting.

Minimum Knowledge & Skills

• Proficiency in use of MS Outlook, Word, Excel, PowerPoint
• Complex or technical office practices and procedures, including ability to type, attention to
  
  

detail with strong sense of urgency and time management

• Self-motivated with strong communication and interpersonal skills
• Demonstrated ability to prioritize tasks and coordinate multiple projects
• Work requires use of initiative and judgment
• Excellent proofreading and grammatical skills
• Compiling and summarizing information and preparing periodic or special reports
• Organizing own work, setting priorities and meeting critical deadlines
• Maintain regular, prompt and reliable attendance
• Strong communication, interpersonal skills as applied to interaction with coworkers,
  
  

supervisors, the general public, sufficient to exchange or convey information and to receive

work direction

Preferred Knowledge & Skills

Advanced skills in use of MS Outlook, Word, Excel, PowerPoint

Licensing/Certification Requirements

N/A

Job Duties

• Manage the affairs of the office of the General Counsel including management of attorney
  
  

calendar, budgeting, purchasing, organizing travel, and providing other administrative

support.

• Proficient in drafting and editing quality office communications, taking notes and meeting
  
  

minutes, researching and analyzing information to compile and report on.

• Answer phones, handle incoming and outgoing mail, be responsible for paper and electronic
  
  

files involving legal matters – a task that requires accuracy and discretion.

• Assist in Texas Association of School Board ( TASB ) Policy Updates and local district updates to
  
  

Board policy. Coordinate policy changes with TASB to update the online policy manual,

maintain the College’s paper policy manual and the history of College policy.

• Assist college personnel with Regulations manual and process documents for online access.
• Assist in the preparation of Board agenda items and backup documents for monthly board
  
  

meetings.

• Work and communicate with all levels of administration, faculty, and staff in all areas of the
  
  

College.

• Ability to follow oral and written instructions and procedures, process multiple projects,
  
  

research and analyze information, and perform tasks effectively within given deadlines.

• Provide appropriate information to persons making inquiries regarding departmental or
  
  

relevant college policies, procedures and programs.

• Proficient in drafting and editing quality office communications, taking notes and meeting
  
  

minutes, researching, analyzing, and communicating information.

• Safeguard highly confidential data and information related to the office operation.
• Ability to use good judgment and independent thinking to set priorities, manage deadlines
  
  

and multiple responsibilities. Perform tasks efficiently under stress.

• Perform duties under minimal supervision.
• Ability to communicate effectively with a broad range of diverse people, ability, culture, and
  
  

ethnic background, to maintain good working relationships across the College.

• Perform other duties of a similar nature or level.
  
  

Physical Requirements

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Minimum Salary Range $40,081

Mid Point Salary Range .

Maximum Salary Range $50,101

Posting Open Date 05/17/2024

Posting Close Date

Posting Will Be Open Until Filled Yes

Special Instructions to Applicant

Please NOTE : All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisors name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with “See attached” or “See resume” will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state “unknown” for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.

EEO Statement

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.

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