Administrative Assistant

Description

We are seeking an Administrative Assistant who will perform complex administrative functions across multiple levels of management including external business partners. The successful Administrative Assistant will be confident, extremely detail-oriented and organized. They will manage procurement of good and services including computer equipment, office supplies, reference materials, and vendor relationships. The ideal candidate will have strong communication and organizational skills, with the ability to multitask and prioritize tasks effectively. This individual will play a key role in facilitating communication, managing schedules, and handling administrative duties to support the overall functioning of the office.

*This position offers the opportunity for either hybrid or remote work arrangements*

Responsibilities

• Provide administrative support to ensure efficient office operations, including managing phone calls, emails, calendars, scheduling meetings, and making travel arrangements.
• Organize and maintain documents, files, and records and handle office supplies inventory and place orders when necessary
• Prepare and edit documents, reports, presentations, and other materials using Microsoft Office Suite (Word, Excel, PowerPoint) or other software tools.
• Assist in coordinating events, workshops, and meetings, including preparing agendas, materials, and refreshments, and providing on-site support.
• Coordinate and collaborate with other administrative staff and team members to ensure smooth office operations and provide backup support as needed.
• Handle basic accounting tasks, such as processing invoices, expense reports, and reimbursements, and maintaining financial records.
• Handle confidential information with discretion
  
  

Requirements

• 1-3+ years demonstrated work experience in an administrative capacity
• Previous Microsoft Experience preferred but not required
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Ability to work independently and act with appropriate urgency and collaborativly in a team
• Excellent communication and interpersonal skills and able to interact in a professional manner with all levels of management
• Detail-oriented and able to multitask effectively
• Ability to maintain confidentiality and handle sensitive information
• Dependable with a self-starter attitude
  
  

Compensation Range

• $26/hr-$45/hr
• This pay range is Client-specific for the opening advertised. The identity of the Client will be disclosed if you are selected to move forward in the hiring process.
  
  

Benefits

• 75% of employee-only Medical & Dental coverage
• Vision - opt-in available
• 401k Match
• PTO
• Laptop
• Life Insurance, Disability Insurance, AD&D coverage
• Short-term Disability, Accident, Cancer/Critical Illness, Pet insurance - opt in available