Administrative Assistant

As an Administrative Assistant you will be responsible for providing direct support and completing the day-to-day activities that support the District Manager for our District Operations in Lebanon, NH. The role is responsible for coordinating and monitoring confidential activities that support the district’s overall success.

What We Offer:  

• Work Environment – Be a part of a collaborative environment that cultivates individual growth!
• Hybrid Work Model – Allows for a blend of in-office and work-from-home days.
• Competitive Compensation – Including an annual bonus plan, and 401k company matched up to 4%.
• Flexible Benefits Plan – in effect on the first day of the month following date of hire and offers three levels of coverage to select from to meet your unique, personal needs.
• Paid Vacation – Plus an annual option to purchase additional vacation, too.
• Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program. 
• Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program. 
  
  

Your Responsibilities

• Provide daily support to the District Manager and Bulk Plant Manager.
• Proactively meet deadlines and compliance requirements for all state and regulatory items.
• Directly support complex projects and ensure company database is updated to reflect progress of projects.
• Publish daily reports, create spreadsheets, manage databases, and prepare PowerPoint presentations.
• Research and resolve customer escalations for Consumer Agencies.
• Build and maintain relationships with our vendors, and internal customers (Sales, Admin, Payroll, Marketing, etc.) to be the central “go to” person in your office.
• Make travel arrangements, maintain appointment schedules, calendars and arrange meetings and conferences.
• Plan and organize events, functions, and trainings.
  
  

Your Skills:  

• Ability to multi-task and manage time effectively.
• Strong decision-making skills.
• Ability to work in a fast-paced environment.
• Strong written and verbal communication skills.
• Strong customer service skills.
• Out of the box thinking.
• Strong analytical skills.
  
  

Your Experience:  

• Post-secondary education, certificate program in business or a related field, or equivalent experience.
• 2+ years of experience working in an administrative capacity.
  
  

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.

In a world increasingly engaged in taking action on global issues of climate change, social justice and good corporate governance, our organization has an important role to play. We are committed to being part of the solution, in providing the safe and reliable energy that people need, while taking concrete steps to evolve our business for the future - for our people, our customers and our communities, today and tomorrow.

Please take a look at our Sustainability Report to learn more about our commitment to our communities, and our planet.

Job Requirements - Work Experience

Job Requirements - Education