Administrative Assistant

Location: Charlotte, NC

Duration: 12 months

Description

8+ years of financial services support experience, executive-level support required

Polished and professional in person, phone, and email communications

Experience presenting to and speaking with senior leadership

Significant time management, organization, multi-tasking and prioritization skills

Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)

Strong attention to detail, ability to work effectively under pressure and time constraints

Concur or similar experience processing travel and expenses

Exemplary demonstrated work ethic

The Job Role Includes

Scheduling and calendar management

Coordinating travel arrangements and expense reports

Handling correspondence, emails, and phone calls

Preparing presentations, reports, and documents

Maintaining confidentiality and handling sensitive information

Managing projects and tasks assigned by the executive

Liaising with internal teams and external partners

Maintaining office operations and organization

Coordinating meetings, events, and appointments

Taking minutes and maintaining records

Providing technical support and troubleshooting

An Executive Assistant Must Possess

Excellent communication and organizational skills

Ability to work under pressure and prioritize tasks

Strong problem-solving and analytical skills

Proficiency in software applications and technology like WebEx, MS PowerPoint, MS Words, Cisco Telepresence, etc.

Discretion, confidentiality, and professionalism

Ability to build strong relationships with stakeholders

The Executive Assistant role is dynamic and demanding, requiring adaptability, initiative, and a commitment to supporting the executive team.

Primary Skill

Advanced skills in Outlook and other MS Office programs (Excel, Outlook, Word, PowerPoint)

As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.