Administrative Assistant

Do you believe art has the power to change the way we see the world? If so, you understand the important role of everyone who touches art in all its forms, and we’d welcome your application to join Crozier Fine Arts’ dynamic and growing team.

We aim to be the primary service provider for the people and entities responsible for the care, movement, and long-term preservation of art and culture. Our Administrative Support Specialists are responsible for liaising between our staff and customers, but also ensuring our customers have access to their fine art pieces and collections. Additionally, the candidate provides general information and coordination with Sales and Project Management within Crozier Fine Arts.

WHAT WE OFFER

• Medical, Dental, and Vision Insurance available immediately
• 7 Paid Holidays
• Fidelity 401(k) with Company Match
• Employee Stock Purchase Program
• Tuition Reimbursement
• Referral Bonuses
• Pay: $25.00-30.00/HR
• Schedule: Monday through Friday, 8:45 AM to 5:15 PM
• Location: New York (Chelsea), NY 10011

Responsibilities

• Greet clients and visitors with a friendly and helpful attitude.
• Assist clients in finding their way around the office.
• Announcing clients as necessary.
• Answer the main Crozier Fine Arts phone line - answering general questions routing calls to the appropriate person/department/facility.
• Maintain workplace security by issuing, checking, and collecting badges.
• Maintain visitor logs by verifying ID, checking-in, and checking-out visitors.
• Provide general administrative support to the operations team, which includes but is not limited to creating, maintaining, uploading, and editing documents, spreadsheets, filing.
• Respond to requests by the manager and team members for information or assistance in producing estimates for client services within our internal inventory and billing system; manage the credit memo process and rebills
• Support marketing and events as needed

Qualifications

• Excellent time management, organization, and ability to complete duties promptly.
• Administrative support experience in a professional environment preferred, but not necessary
• Exceptional verbal communication, written communication, and proofreading skills.
• Keen sense of accuracy and attention to detail.
• A professional demeanor and the ability to handle matters confidentially.
• Capability to interface well with all levels of employees in a highly professional and friendly manner.
• Communicate effectively to clients and coworkers
• Able to contribute positively as part of a team, helping out with various tasks as required.
• Desire to be part of a rapidly expanding business.

Sound like you? Elevate the power of your work. Let’s begin the conversation.

APPLY NOW!

ABOUT US

Crozier is part of Iron Mountain Incorporated (NYSE: IRM), the global leader in innovative storage and information management services, protecting billions of valued assets, including critical business information, highly sensitive data, and cultural and historical artifacts. The infrastructure of Iron Mountain uniquely positions Crozier to handle diverse and non-traditional collections. Ultra High-resolution 3D scanning, digitization, and archival solutions are some of the specific services provided through Crozier’s affiliation with Iron Mountain.