Accounts Payable Clerk

Job Description: Accounts Payable Clerk

About Us:

At Mr. Hospitality Miami, our distinguished hospitality management group curates unique European-inspired venues in the vibrant cities of Miami and Miami Beach, Florida. Leading our array of premier establishments is Queen Miami Beach, promising fine dining and captivating entertainment experiences. Marion Miami, the iconic dinner party venue, stands as the paragon of excellence in the dynamic restaurant scene of the city.

Our soon-to-be unveiled Lafayette Miami Steakhouse in the Brickell Miami area will be the newest addition to our portfolio. Lafayette Miami will showcase a chef-driven, ingredient-focused approach alongside a rich selection of fine wines, craft cocktails, and premium spirits. To complement the dining experience, the exquisite tableside food and cocktail preparations will elevate our guest's experience.

At Mr. Hospitality Miami, our unwavering commitment is to provide unparalleled hospitality, consistently setting new industry standards. Please join us at Queen Miami Beach, where you can immerse in a one-of-a-kind experience in the heart of Florida's culinary and entertainment landscape.

Position Overview:

The Accounts Payable Clerk at Mr. Hospitality plays a vital role in ensuring the smooth operation of the accounting department. Responsible for various accounting and clerical tasks, the Accounts Payable Clerk ensures timely payments to vendors and maintains accurate financial records essential for the company's operations.

Key Responsibilities:

• Invoice Management:
• Receive, process, and verify vendor invoices.
• Track and record purchase orders accurately.
• Reconcile vendor statements to ensure accuracy.
• Expense Allocation and Reimbursement:
• Allocate expenses to appropriate accounts and cost centers.
• Collect receipts and issue reimbursement payments to Mr. Hospitality Team Members promptly.
• Vendor Relationship Management:
• Research and resolve vendor statement discrepancies.
• Communicate with vendors to reconcile balances and maintain positive relationships.
• Document Management:
• Obtain and maintain necessary vendor documents such as W-9’s and insurance certificates.
• Upload vendor information into the appropriate databases.
• Financial Reporting and Compliance:
• Identify opportunities for discounting and present ideas to the company controller.
• Ensure compliance with federal ID number accuracy for all vendors.
• Record Keeping:
• Maintain historical records by scanning and filing documents.
• Adhere to confidentiality agreements to protect the organization's value.
• Professional Development:
• Participate in educational opportunities to update job knowledge.
• Complete assigned projects in a timely manner and contribute to the organization's mission.
• Process Improvement:
• Create and update the Accounting Manual to streamline processes.
• Work with Department Heads to establish and maintain an independent contractor database.
  

Necessary Skills and Attributes:

• Experience and Knowledge:
• Minimum of 2 years of Accounts Payable experience.
• Associate's degree in Accounting preferred.
• Proficiency in QuickBooks Online, Bill.com certification, G Suite, and Microsoft Office, especially Excel.
• Experience/Capabilities:
• Strong time management and organizational skills.
• High attention to detail and ability to work independently.
• Excellent communication skills, both verbal and written.
• Attitudes and Behavior:
• Open-minded, adaptable to change, and a team player.
• Courteous, hospitable, and welcoming demeanor.
• Strong work ethic and commitment to excellence.
  

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