Mahler Private Staffing

Estate Manager Wanted Near Boston, MA Our client seeks an Estate Manager who is an experienced professional with outstanding leadership skills. They'll assume full responsibility for an expansive property just outside Boston, MA. The client prefers candidates with a hands-on, service mentality who have successfully overseen various teams, projects, & vendors. Primary focus is managing property upkeep, maintenance, & leading the established team. The right candidate has East Coast-focused knowledge of plant & turf management. Some understanding of equestrian facilities & operations preferred, not required.   Responsibilities: ·Assume global responsibility for maintenance & administration of property & facilities including grounds, buildings, equestrian facilities, fine gardening, landscaping, trails, paddocks, & woodlands ·Build team, supervise general operations, offer training, conduct annual performance reviews ·Attend to/execute principal’s property vision ·Manage preventative maintenance on property & equipment ·Maintain vendor relationships & obtain multiple bids for larger projects ·Create, design, maintain regionally appropriate landscapes, plantings, meadows, pastures, equestrian trails, paths, & riding surfaces ·Oversee upkeep & maintenance of stabling barns, indoor riding arena, lunge rings, horse walkers, turn out fields, & riding rings ·Use, maintain, understand agricultural tractor implements, tractors, seeders, harrows, graders, etc. ·Demonstrate understanding of agricultural practices to ensure the safety of people & animals ·Communicate effectively with property & Family Office teams; provide reports/updates timely & concisely ·Ensure vendors & workers are accompanied at properties to assure security & privacy ·Respond to principal requests & property issues on an on-call basis 24/7   Qualifications: ·Mature, detail-oriented, effective leader with strong problem-solving skills ·15+ years in similar role or related experience, including general understanding of major construction trades ·Experience managing successful projects on a country estate, golf course, or farm & operating tools & heavy machinery ·Client values experience with agronomy, turf management, forestry management ·Fluency in MS Office Suite, MS Project, Asana, & experience writing reports ·Current, valid driver’s license required ·OSHA training and first aid/CPR preferred ·Long-term intent & outstanding, verifiable references Schedule: Generally, Monday-Friday, 8:00am-5:00pm with flexibility to work extended hours & weekends when needed. 24/7 availability required Compensation: ·$175K - $200K base pay, depending on experience ·Housing & vehicle allowance, excellent benefits (annual discretionary bonus, health/dental/vision, 401(k) with match, PTO, paid holidays) ·Relocation assistance for the right candidate   To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Seeking Experienced Houseman in Jackson, WY We seek an experienced and professional Houseman to maintain the meticulous appearance and cleanliness of a large home and its expansive grounds in Jackson, WY. The successful candidate will perform a variety of tasks including exterior inspections, pest control, fireplace maintenance, outdoor furniture setup and maintenance, minor repairs, and pet care, while supporting the House Manager and other staff. Ideal applicants are energetic, flexible self-starters with excellent communication skills, strong organizational abilities, and a positive attitude.   Responsibilities: · Daily inspection of the property – with a clear understanding of the responsibility of the House Manager, because you will provide coverage as needed. · Maintain property cleanliness including the fireplace, attics, outdoor furniture, gutters, garage, etc. · Support minor repairs for the home. · Maintain each vehicle's maintenance, including cleaning, fuel, tires, and routine maintenance. · Manage household inventory. · Maintain the outdoor living areas. · Support the pet care, as requested.   Qualifications: · At least 5 years of experience and expertise in a similar position with verifiable references. · Hard working: highly meticulous and detail-oriented with strong organizational skills. · Must be flexible, have a positive attitude and pleasant personality. · Ability to work independently and as part of a team. · Must be vaccinated against COVID-19 before the start date; proof of vaccination will be required. Valid medical or religious exemptions will be considered. · Able to lift up to 50 lbs. with or without accommodation.   Schedule: The general workweek is Monday through Friday, 8:00am – 5:00pm.   Compensation: This is a full-time, year-round position, compensation is $40.00 - $45.00 with housing. · Benefits package includes health and dental insurance, standard paid holidays, two weeks paid vacation, and a 401(k) plan. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Administrative Professional Wanted for Busy Milwaukee, WI Company A well-established real estate firm headquartered in downtown Milwaukee, has an immediate opening for a highly organized administrative professional to join the team. This is an opportunity for a self-starter to grow with a dynamic business in a culture that values professional development and celebrates success. Enjoy working with a collaborative team in a beautiful, convenient downtown location with free covered parking. In this role you will report to and work closely with C-Suite Executives. Daily tasks include working alongside the CEO and other executives on projects and proposals, including creating, and editing, RFP responses, RFIs, PowerPoint sales presentations, and complex business plans and proposals. You will also have the opportunity to design corporate brochures, mailers, and the corporate website. We are looking for someone who has exceptional time management and communication skills. Must be very tech savvy and have an outstanding working knowledge of PowerPoint and Microsoft Excel. Strong writing skills, a calm demeanor, and the ability to manage rapidly-changing priorities are qualities which will guarantee success in this position. College degree and at least five years’ support experience strongly preferred. Competitive compensation - $80,000+ plus corporate benefits, including: health, dental, and vision insurance; paid time off and paid holidays; short- and long-term disability insurance; life insurance; a 401(k) retirement plan with employer match; and paid covered parking. Schedule - Full-time, in-office, Monday through Friday, 8:30 AM to 5:30 PM. To Apply: Please apply at www.mahlermatch.com for consideration. Only qualified local candidates will be contacted.

Executive Housekeeper Needed in Greenwich, CT A busy executive in Greenwich with one child would like to hire a capable and kind homemaker. The ideal person loves to care for a home and family and will happily be the back-up for childcare. Responsibilities include: · Daily housekeeping · Laundry · Grocery shopping · Food prep – healthy meals and snacks for the child · Stock and maintain the fridge and pantry · Errands, gift buying, returns · Pet care for a small dog · Childcare if Nanny is sick Qualifications: Must live close to Greenwich and have previous experience running a home. The ideal candidate will work in collaboration with the cleaning service team (2-3 times a week) and the full-time Nanny to support the family. You must be comfortable sending emails, calling vendors, and calendaring. Schedule: Monday through Friday, 8:00 am to 4:00 pm. Benefits include PTO and paid vacation. Compensation: The client is prepared to pay up to $110,000 to $120,000 annually, depending on experience. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Seeking Experienced Executive Housekeeper for San Francisco Private Home Are you a seasoned professional Housekeeper with a passion for creating immaculate living spaces? Do you thrive in a private home environment, where attention to detail and discretion are paramount? If so, we invite you to apply! Must be local to the San Francisco area and have wonderful references from past employers. We are seeking a dedicated individual who can independently uphold the highest standards of cleanliness, organization, and care. As the Executive Housekeeper, you will play a pivotal role in ensuring the home is a haven of tranquility and sophistication for the family and guests. You must be comfortable using technology, following instructions, and provide care for their cat. Our client works from home, so you must have a quiet demeanor and be able to fit into the household seamlessly and unobtrusively. Responsibilities: · Perform daily general and deep cleaning of the interior, keeping the house clean and organized at all times. · Daily laundry, including ironing of clothes and linens. · Bring in mail and packages. Make returns as needed.  · Regularly check supply levels and monitor pantry, refrigerator, supply closets, bathrooms, etc., keeping the areas organized and restocking supplies as needed. · Run errands such as dry cleaning, grocery shopping, FedEx/UPS, and any requests made by the House Manager and Principals.  · Be the eyes and gatekeeper of the home, answering the doorbell and overseeing vendors when needed. · Swiftly report problems and broken/damaged items. · Take initiative while working independently but also able and willing to take direction to help with any special requests. Possess a positive can-do attitude.  · Be proactive and tend to the small details. Having a passion for organization and a strong attention to detail is a must! Qualifications: · Minimum 5+ years’ experience working as a housekeeper in a high-profile home. · Able to stand, walk, climb stairs for extended periods of time. Must also be familiar with technology ( What’s App, Facetime and Google Suite) · Excellent communication, interpersonal, and organizational skills with high attention to detail. · Trustworthy and able to work independently without supervision. · Have excellent and verifiable references from current and past employers. · You must be Covid vaccinated. Schedule: This position is a full time, Monday through Friday role from 7:30am-4:00pm. Compensation: This is an hourly position of up to $65/hour depending on experience with a great benefits package. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Seasonal Summer Chef Opening in Lake Geneva, WI! Professionally trained chef is needed to work for a busy family in Lake Geneva, WI mid-June to early September. Duties include menu planning, shopping, preparing food for both informal and upscale dining in a large, fully equipped commercial quality kitchen. Qualified candidates need to have experience working in a private home, be low-keyed and flexible, and have a passion for preparing a wide variety of healthy food with pure organic ingredients from a world-class greenhouse. This seasonal position could become permanent for the right candidate who can also travel. Excellent compensation and separate housing provided on the property. Immediate interviews available. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Seeking a Driver/Executive Protection in New York City, NY Our client is an executive couple based in NYC/Upper East Side. They are seeking a full-time driver who is skilled, poised, and will exude the highest standards. The ideal candidate will have a “no task is too small” mentality. Our client is known to treat their employees with care, so we are seeking someone who has long-term intent. Please apply if you are licensed to carry a firearm and have a background in security. Responsibilities: · Safely transport the executive couple to various destinations in and around NYC, adhering to all traffic laws and safety regulations. · Maintain a high level of professionalism, discretion, and poise at all times, reflecting the highest standards of service. · Exhibit adaptability and flexibility in accommodating the changing needs and schedules of the executive couple. · Handle any additional tasks or errands as requested by the executive couple, demonstrating a "no task is too small" mentality. · Ensure the security and safety of the executive couple at all times, utilizing background in security to assess and mitigate potential risks. · Carry a firearm in accordance with relevant regulations and protocols, prioritizing the safety and protection of the clients. Qualifications: · Valid driver's license with a clean driving record. · Experience in professional driving, preferably in a similar executive or VIP setting. · Background in security, with knowledge of firearms handling and protocols. · Excellent communication and interpersonal skills. · Ability to maintain confidentiality and discretion. · Flexibility to work full-time hours, including evenings and weekends as needed. · Familiarity with the New York City area and surrounding regions. Schedule: Generally, a traditional Monday through Friday schedule. Compensation: The hourly compensation for this role is $60.00 - $85.00, including paid vacation. Health benefits can be arranged, or our client can pay for your current policy. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Experienced Estate Manager Opportunity in Aspen, CO We are looking to hire an experienced and hands-on Estate Manager to manage a busy family's private mountainside vacation home located in Aspen, CO. You will be relied upon to maintain the 360-degree responsibility for the estate and to ensure an organized and efficient environment. The ideal candidate will possess strong communication and organizational skills and will be enthusiastic about taking on a wide range of tasks as needed. Responsibilities: · Ensure the residence, grounds, and all systems are properly maintained and are in excellent working condition; regularly inspect property, structure, fixtures, and furniture, and troubleshoot systems. · Schedule, coordinate, and oversee full property maintenance, including HVAC, plumbing, electrical, and IT systems. · Oversee the housekeeper by scheduling, timekeeping, and managing quality and standards. · Oversee and manage various contractors by scheduling, coordinating, and overseeing the full property maintenance; maintain and communicate all service issues and resolutions. · Prepare the residence externally and internally for family visits; ensure amenities are prepared, transportation is scheduled, and conduct miscellaneous errands. Qualifications: · Extensive knowledge of household management and administrative support duties. · Strong organizational, time-management, interpersonal, oral, and written communication skills. · Ability to have a cohesive and effective working relationship with the residence’s housekeeping and administrative staff. · Maintaining and demonstrating high confidentiality and discretion; prompt and clear communication are paramount. Schedule: · This is a full-time, year-round, live-out opportunity. The general work schedule is Monday through Friday when the principals are not in residence. When in residence, additional working days and hours should be expected. Immediate interviews. Flexible start date.   Compensation: The base salary for this role is $150,000 based on qualifications and experience, with benefits. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Exciting Opening for an Experienced Executive Assistant in San Francisco, CA! A busy principal in San Francisco is seeking to hire a top-notch Executive Assistant to manage the administrative arm of his company, civic and political activities. This role requires an exceptional skill set that encompasses superior organization and calendar management covering time zones. Willingness to travel with the principal when requested, including an occasional weekend. Must have excellent organizational and time management skills, with the ability to prioritize competing tasks effectively. The ideal candidate must possess a hospitality-oriented approach, strong communication skills, and a high level of discretion. This position is available for an immediate start to replace the principal’s longtime assistant of 15 years, who is relocating. Responsibilities:  - Maintain the principals' personal and professional calendars, scheduling appointments and tracking RSVPs to events.  - Maintain the current filing system for important documents, including car registrations, maintenance contracts, warranties, and NDAs; print documents for principal’s review.  - Collaborate with travel concierge, event planner, and accountant as needed to coordinate travel arrangements and manage expenses.  - Provide reminders to principals of meetings, birthdays, and other important dates to ensure timely attendance.  - Maintain confidentiality and discretion in handling sensitive information and personal matters.  - Anticipate the principal's needs and proactively address any issues or concerns to enhance their comfort and satisfaction. Qualifications:  - At least 10 years’ experience as an Executive Assistant in a Corporate Office private or similar high-profile environment.  - Strong communication and interpersonal skills, with the ability to interact confidently with individuals from diverse backgrounds.  - Discretion and confidentiality are paramount, with a demonstrated ability to handle sensitive information and maintain confidentiality at all times.  - Flexibility and adaptability to accommodate changing priorities and work schedules.  - Must live close to the Presidio area (within 20-30 minutes). Relocation will be offered for the right candidate.   - Bachelor's degree required Schedule: Generally, Monday through Friday, 8am-6pm with flexibility on the weekends. Compensation:  Competitive salary up to $180K, depending on experience, plus an amazing benefits package. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Experienced Estate Manager Opportunity in Aspen, CO We are looking to hire an experienced and hands-on Estate Manager to manage a busy family's private mountainside vacation home located in Aspen, CO. You will be relied upon to maintain the 360-degree responsibility for the estate and to ensure an organized and efficient environment. The ideal candidate will possess strong communication and organizational skills and will be enthusiastic about taking on a wide range of tasks as needed. Responsibilities: · Ensure the residence, grounds, and all systems are properly maintained and are in excellent working condition; regularly inspect property, structure, fixtures, and furniture, and troubleshoot systems. · Schedule, coordinate, and oversee full property maintenance, including HVAC, plumbing, electrical, and IT systems. · Oversee the housekeeper by scheduling, timekeeping, and managing quality and standards. · Oversee and manage various contractors by scheduling, coordinating, and overseeing the full property maintenance; maintain and communicate all service issues and resolutions. · Prepare the residence externally and internally for family visits; ensure amenities are prepared, transportation is scheduled, and conduct miscellaneous errands. Qualifications: · Extensive knowledge of household management and administrative support duties. · Strong organizational, time-management, interpersonal, oral, and written communication skills. · Ability to have a cohesive and effective working relationship with the residence’s housekeeping and administrative staff. · Maintaining and demonstrating high confidentiality and discretion; prompt and clear communication are paramount. Schedule: · This is a full-time, year-round, live-out opportunity. The general work schedule is Monday through Friday when the principals are not in residence. When in residence, additional working days and hours should be expected. Immediate interviews. Flexible start date.   Compensation: The base salary for this role is $150,000 based on qualifications and experience, with benefits. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.