Here's how you can ensure timely submission of your application materials.

Start by setting clear deadlines and creating a detailed schedule to manage tasks effectively. Utilize reminders and allocate dedicated time slots to work on your materials, minimizing distractions to stay focused. Begin early to avoid last-minute rush, allowing ample time for revisions and improvements. Keep track of your progress with checklists and seek feedback from trusted individuals to enhance the quality of your submissions. Before submitting, double-check everything for accuracy and completeness, and have a plan in place to address any potential obstacles or delays. Following these steps will help you submit your application materials on time and with confidence.

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During the job search make sure you have a plan on how you would make applications. The key things that I mention to my clients is, set a day for applications and also set-time for each one to be completed. And stick to it to see the results. For the above its important to create a framework of a standard resume and cover letter and make changes based on the job description to customize. Always keep the standard documents to upload in separate folder for ease to find and upload. If you come across a great role and it isnt your application day, make sure to check the end date and add to the list to ensure you to do it on the planned day. Its imp to do the other tasks of follow-ups/interview prep, network etc and hence 1- 2 dedicated days

Prepare an 'up to date' resume that reflects the standards that your industry follows. Also put together a 'cover letter' template to customise each application. Start a simple 'Job Application' register to track the dates & positions applied to. Ensure you only apply to positions that you satisfy 95% of the criteria for. It's better to have fewer, better quality applications.

If a position states an application deadline, write that dead in bold, however, I caution you to not wait until the last minute, and slow roll your application. Reread the job description, was there an addendum or clause that stated they may remove the job posting at any time? If so, then do not waste anytime putting together your resume and any additional materials it may be asking for. Your elaborate application plan to do it in stages, may quickly fall apart. If you find yourself on the hunt for a new position, and you career field typically requires additional submissions like a portfolio, or marketing items to reflect your work, have them ready in several different formats to add to an application at a moments notice.

Additionally, tailor your application to align with the company's culture and the specific role you are applying for. Use language and examples in your materials that reflect the company’s values and speak directly to the job description’s requirements. This not only shows that you’ve done your homework but also demonstrates your enthusiasm and fit for the position. Furthermore, keep a record of each application you submit, including dates and the specifics of what you sent. This will help you manage follow-ups and prepare for any discussions or interviews that might arise.

Attention to detail is highly important, often we get into a rush, and I am not different, and we misspell common words that we would often never miss. Take a moment to run spell check, look for the red lines or other indicators of errors on your resume or cover letter. Did you format everything as requested? Were there any special requests or requirements? After a proof read, if you feel comfortable, and you checked all the requirements and qualifications, hit that submit button before the clock runs out.

Try copy and pasting the job description into a google doc or MS word doc and highlight key words, phrases, qualifications, etc. This will help you tailor your document(s) later on and ensure you don't forgot any important details.

Stay ready so you don't have to get ready. Maybe an overused saying but a true one when it comes to resumes and applications materials. Aim to keep your resume updated with new projects, responsibilities, tasks, etc. Having a document that's updated and ready to be tailored will make your life and job search easier when opportunities arise!

Google drive is a great place to store documents because it's free and anyone can create a Gmail account! If you are applying for a variety of roles you can organize your application materials in named folders categorized by position type, dates, etc. I would also consider creating some type of Job Application Tracking Google Sheet to keep track of all of your applications, dates submitted, and links to application portals. This will help later on so you know where to go to follow up if needed.

Use google calendar to create time blocks, reminders, and tasks! This will help you prioritize and manage your time when job searching.

I always suggest to my clients to submit application within 48 hours from the time of publishing. It gives you the first-mover advantage and a higher chance of making the shortlist from hundreds or thousands of candidates.

Make sure you have a master resume to record all your experiences, skills, and achievements. This will not only help you save time when tailoring your documents, but it will also allow you to track your career progression. It also serves as a valuable reference tool, helping you recall past experiences and achievements. Ideally, dedicate some time to review and update your resume every 3 to 6 months* to ensure it remains up-to-date. * This will depend on achievements, projects, education, and skills acquired.

Network, network, network. You may not have time before applying to reach out to contacts or to get an introduction to someone at a company before a job posting closes but networking should still be part of this strategy before or after applying to help you learn more about the company and to help move you along in the interviewing process.

Rather than saving tons of job postings, try to bookmark just a few that look great, and within 24 hours of saving those links, pick the top one to apply to, so that you can be sure to be timely in your application. Having resumes and cover letters prepared in advance will help make the process easier to submit.