Here's how you can delegate effectively while managing your own workload and responsibilities.

You can't delegate everything. And it's ineffective to delegate tasks that don't align with skills. So the first step always is to know your people.

Delegating efficiently is crucial for managing your workload and responsibilities effectively. Understand your own responsibilities, Before delegating, it is essential to have a clear understanding of your own responsibilities. This includes understanding the scope of your work, your priorities, and the areas where you have the authority to delegate tasks. Identify suitable tasks for delegation, Not all tasks can or should be delegated. Identify those that are suitable to be delegated, such as repetitive activities, smaller projects, or tasks that are within the purview of someone else on the team.

Task delegation is crucial for improving the overall team productivity and efficiency. All tasks cannot be delegated, however knowing what to delegate, identifying the right people (based on individual's strength and goal), provide right resources, training and level of authority, defining the desired outcome, establish the clear communication channel, give credit for the job done are some effective ways to delegate the task managing our own workload

Setting expectations helps avoid any miscalculations. A well defined expectations provide a strong understanding of each other’s roles, what are their assignments and how they should be executed. If you want to have a well defined expectation, try out new things or maybe things you have never tried out ever in the first place. Learn new things, build new hobbies and it will definitely help you to have a clear expectation from either yourself or others.

Making resources available to your team whose roles in the project are clearly defined will ease the pressure of the project leader, reduce interference, improve team motivation and independence. Once resources are provided, as a Project leader you should conduct regular check-ups to ensure everyone is on track and no one is screwing up his/her task. It’s okay to trust your team, but always ensure checks and balances.

It's important to understand the stages of the trust-building process. I really like using the Delegation Poker scale from Management 3.0 to understand the best approach for each activity.

The biggest mistakes Project Leaders make is to entirely trust their team and give up on check-ins. Humans are susceptible to mistakes and failures, so a team initial projects successes doesn’t necessarily erase all the factors of project failures. Your intention is to manage workload and free up time to focus on higher priorities, but without effective management and monitoring that might worsen.